Think of how often you send a work-related email from your smartphone. How frequently are you working out of your office and need files left behind? For many off site workers, conducting business is a struggle because their companies are not in the information mobility age. You are not alone, almost half of the workforce does work outside the office. A recent study noted that 80% of companies need access to documents from mobile devices and yet the same study said less than 20% of those companies offer such capabilities to their employees.
The study also asked this set of questions to gauge the effects of embracing Cloud technology.
after implementing cloud technology?
business process workflow effectiveness?
in customer acquisition?
in customer retention?
in operational costs?
The benefits of Cloud technology are real and measurable and the best part is that any company in any industry can benefit from this technology. Whether your a trucking line, hospital, or manufacturer, the combination of the right multi-function printer and appropriate software can take your company into the Cloud Technology age.
Multifunction Printers are the workhorses of the Cloud revolution. They are the devices that will bring hundreds of companies out of the paper age and into an age that provides better security, accessibility, and storage of the company’s information.
For security, documents are now stored on the cloud, off site from the company. A fire or flood won’t be able damage information nor a thief will be able to physically take it. Protecting digital information from hackers is a cutting edge industry, employing thousands of Cyber Threat professionals who spend all their time making sure your data is safe.
For accessibility, once the documents are scanned and uploaded to the cloud, you will be able to access them from anywhere you have internet. You’ll be able to not only read and print the information, but you’ll also be able to edit and upload more information from anywhere.
Finally, for storage, all of your company’s paper documents will no longer be needed. There will be no need for any more file cabinets or file rooms, thus freeing up more office space for other needs.
To fully position your company in the Cloud age, the process must go across the entire company—not just one department at a time. Success also requires investment in the right technologies that enable search and collaboration tools, that integrate workflows across departments and that efficiently incorporate scanning and printing. The conversion also requires strong senior management support as well as a vendor who understands the needs of your company.
The road to making your company cloud centric requires planning, design, and execution, but the payoff will be the best sign that the more technology you have, the better.